Video conferencing software has to work perfectly, or it doesn’t really work at all. If there’s any lag in the video, it’s nearly impossible to have a conversation. If someone doesn’t get the invite, you may have to reschedule.
Below you’ll find my top picks for video conferencing services. These are affordable, reliable, secure options your business can depend on.
The Top 4 Best Video Conferencing Services in 2025
These are our four favorites that stand out:
- Nextiva — Best for short video calls with built-in recording
- RingCentral — Best video conferencing service with VoIP business phone plans
- Vonage — Best for healthcare organizations
- Ooma — Best for collaborative video calls
These video conferencing services are not given a numbered rank—they all have pros and cons. Use the in-depth reviews below to compare them and find the one that works best for your needs.
Nextiva – Best for Short Video Calls with Built-In Recording
Nextiva is an all-in-one business communication platform, which is an excellent option if you’re looking to get functional video calling bundled with a VoIP phone system and internal team chat.
The VoIP aspect of this platform comes with unlimited voice calling, toll-free numbers, and unlimited internet faxing.
Nextiva works really well for organizations seeking simplicity. You can schedule and host video meetings and conferences with just a few clicks, and participants can share files and their screens through a secure and encrypted platform. This makes it an excellent choice for teams looking for a private and virtual collaborative workspace.
Nextiva also extends the ability to record video conferences on every plan, whereas other tools on the market often charge an extra fee or force you to upgrade to access this. However, video conferences are limited on most plans, with only the most expensive option allowing for an unlimited number of participants.
Regardless of the plan you choose, it’s worth noting that Nextiva caps its video calls and meetings at 45 minutes. That means this is a great solution for quick huddles between team members, but less so for long brainstorming sessions, strategy meetings, and the like.
Outside of that limitation, Nextiva is a capable solution, flexible enough to work on any device in any work environment. Use its voice and video calling from within your web browser on desktop or mobile, on the Nextiva desktop app, or the mobile app. It’s compatible with iOS, Android, Windows, and Mac devices.
There are three different plans to choose from, with pricing based on your team’s size and the contract length you choose.
Essential
- 1-4 users: $30.95 user per month ($23.95 if paid annually)
- 5-19 users: $29.95 user per month ($21.95 if paid annually)
- 20-99 users: $25.95 user per month ($18.95 if paid annually)
- 100 or more users: $24.95 user per month ($17.95 if paid annually)
Professional
- 1-4 users: $35.95 user per month ($27.95 if paid annually)
- 5-19 users: $33.95 user per month ($25.95 if paid annually)
- 20-99 users: $30.95 user per month ($22.95 if paid annually)
- 100 or more users: $29.95 user per month ($21.95 if paid annually)
Enterprise
- 1-4 users: $45.95 user per month ($37.95 if paid annually)
- 5-19 users: $43.95 user per month ($35.95 if paid annually)
- 20-99 users: $40.95 user per month ($32.95 if paid annually)
- 100 or more users: $39.95 user per month ($31.95 if paid annually)
Nextiva is an affordable option for taking care of your organization’s voice, video, and internal chat communication needs. Get started today by requesting a demo.
RingCentral -Best Video Conferencing Service With VoIP Business Phone Plans
RingCentral is a great choice for video conferencing.
But they go well beyond video conferencing services. They also offer VoIP business phone services.
You can get rid of your traditional phone plan, too. RingCentral provides video conferencing features as an added bonus.
You can always purchase RingCentral Video Pro as a standalone product. Those plans are below:
RingCentral Video Pro — $0 per month
- Up to 100 participants
- Whiteboard, content sharing, annotations
- Collaborative notes
RingCentral Video Pro+ — $0 per month per user
- Up to 200 participants
- Increase cloud storage
- Advanced analytics
- CRM and business app integrations
The free plan is decent if you compare it to others on the list.
RingCentral also has great enterprise solutions. You’ll need to get a custom quote. But you can save some money by bundling RingCentral Meetings with a VoIP business phone.
Vonage – Best for Healthcare Organizations
Vonage offers a complete unified communications suite to businesses of all shapes and sizes. But one area where it really shines above the crowd is its dedicated healthcare solutions.
With so many healthcare practices offering virtual appointments and consultations, the ability to keep patient data safe is more important than ever before.
Vonage’s video conferencing is HIPAA-compliant and PCI-compliant. The software also has a HITRUST CSF certification, one of the most widely adopted security frameworks for healthcare companies in the US.
In addition to basic video conferencing, Vonage has advanced communication APIs. This lets you fully personalize the patient experience in a way that works best for your practice. So whether you’re running a small therapist’s office, a large hospital, or something in between, Vonage can be customized to fit your needs.
Beyond the ability to meet with patients through a video call, healthcare organizations can use Vonage to collaborate internally as well. So if a primary care physician wants to consult with a surgeon about a patient, they can do so without having to be in the same building.
Basic Vonage plans start at $17.99 per month per line. To access video conferencing, you’ll need a Premium plan, which starts at $27.99 per month per line.
Consult with a Vonage expert if you’re interested in a dedicated healthcare solution and video API. They’ll guide you in the right direction for your unique needs.
Ooma – Best for Collaborative Video Calls
Ooma is a popular phone solution for small businesses. It’s a great way for smaller offices to get all communications needs under one roof—including voice, video, text messaging, virtual fax, and video conferencing.
All Ooma business phone plans come with over 50 standard features.
In terms of video conferencing, Ooma has one of the most unique features on the market. You can simultaneously share screens with another person on a video call.
This feature is something we wish was available on other business phone systems. It’s a great way to compare notes and share information in a more collaborative way than a single screen share. You can also use it for collaborative presentations.
Meeting hosts can mute participants and add password protection to calls. Ooma also supports unlimited meeting recordings and storage for three months.
I also love that Ooma is compatible with traditional office phones in addition to its mobile and desktop app. This is perfect if part of your team works in a traditional office setting.
Here’s a quick overview of Ooma’s plans and pricing:
- Essentials — $19.95 per user per month
- Pro — $24.95 per user per month
- Pro Plus — $29.95 per user per month
Video conferencing is only available on the Pro and Pro Plus plans. It’s well worth the extra $5 per month, as this plan also gives you access to the Ooma desktop app, text messaging, and call recording. All plans come with a free local or toll-free number.
How to Find the Best Video Conferencing Services
Now that you’ve had a chance to review the top solutions on the market, how can you find the best option for your unique situation? This is the methodology that I used to come up with this guide.
I’ve identified each feature set that matters the most and why you need to take it into consideration when you’re evaluating prospective platforms.
Conference Size
In the world of work-from-home and distributed teams, video conferencing sizes are a very important consideration.
Make sure you choose a service and plan that can accommodate the number of people you need for your video conferences. You don’t want to overpay for a plan that has participant limits that you’ll never reach. But more importantly, you don’t want to be in a situation where your participant list is too large for your platform and plan.
Meeting Length
With the global pandemic putting a ton of people into remote work, businesses and schools need to be able to take as long as they need for certain calls.
That’s why we took a close look at how long each plan allows you to meet when determining this list. Often, they had to be counterbalanced with how many participants are allowed in a plan as well.
After all, a plan that offers unlimited time but with only a dozen participants might not be helpful for larger teams.
Scheduling Options
Good video conferencing tools allow you to schedule easily and across a wide breadth of calendar apps.
When looking at scheduling options, see if they integrate with common planning and calendar services such as Google Calendar, iCal, and Office 365.
Video Streams
You might be able to have a large number of participants in a conference, but that doesn’t necessarily mean that every user will be able to broadcast a video stream.
For example, RingCentral plans have up to 100 participants per meeting but limit you to just ten simultaneous video streams.
So don’t be swayed by the participant limits alone. Always check to see how many users can actually stream a video at the same time.
Collaboration Tools
Collaboration tools are crucial for groups and teams.
Features like screen sharing, built-in chat, file sharing, and cloud collaboration are very useful for presentations and group projects. It’s also helpful when a video conferencing service integrates with existing tools and platforms that you’re already using to run a business. You can look for features like Salesforce integration or Google Analytics integration.
The Top Video Conferencing Services in 2025
- Nextiva — Best for short video calls with built-in recording
- RingCentral — Best video conferencing service with VoIP business phone plans
- Vonage — Best for healthcare organizations
- Ooma — Best for collaborative video calls
Video conferencing software has become the new normal for business use, especially with remote work and dispersed teams trending upward. For daily standups, interviews with prospective hires, and quick calls to prevent long email chains, video conferencing improves efficiency in the workplace.
It’s worth noting that your internet connection will impact the quality of your video conferencing calls. So you should always test your connection or sign up for a free trial to see how the quality holds up.