The 15 Best Tools for Creating Content as a Team

tools

Creating great content, week after week, has a set of challenges.

It’s one thing to understand how to create high quality content, but it’s an entirely different thing to actually do it.

What you’ll quickly find is that if you want to adopt an aggressive content marketing strategy, you’ll need a team to create that content.

And anytime when you have a team working together, things can easily slide into chaos if you’re not careful.

Do you have a content creation team? Then use these 15 best tools for creating content as a team.

There are basically two ways you can keep a content team working smoothly:

  1. Good planning
  2. Using useful tools

Both are important. Even with the best tools in the world, you won’t get anywhere if you don’t plan well.

But I’m going to assume that you have at least a decent grasp of how to manage your team and content strategy.

Instead, I want to focus on the second main point – tools.

I’m going to share with you 15 tools that can help you create better content as a team, while minimizing the chance of mistakes.

You definitely won’t need all of them, but you’ll probably want to use at least one from each of the four main classes of tools. 

An organized project is an executed one (Project Management)

You need to keep things straight.

When you are planning content for months ahead, you’ll have writers working on it and turning it in at all sorts of times.

On top of that, you’ll have to communicate to edit content and, possibly, your promotional plan as well.

Needless to say, this can get messy fast.

You can lose track of certain pieces of content, emails, files, etc.

Luckily, there are tools that will help you plan your strategy and also keep track of your progress.

1. Trello: When it comes to any conversation on project management, Trello is always one of the first tools mentioned.

It’s very versatile.

It’s a great tool to increase productivity that can be used for both personal and team projects.

The concept is extremely simple.

First, you create a “board” in Trello:

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Basically, you want to have a board for each project you have on the go.

You can have as many as you need—there are no limits.

On each board, you can add lists for each main category of tasks.

Finally, you can add cards (to represent tasks) to each of the lists:

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The visual overview of all your tasks is really handy.

In addition, the tool has a few really neat features:

  • drag and drop your task cards from list to list
  • set due dates for each individual card
  • comment on or attach files to each card

Additionally, you can also add members to each board.

These members can interact with your cards and lists and even add their own.

This makes Trello an incredibly useful collaboration tool.

To add someone to a board, just click on “add members” from the menu once you’re inside the board you want.

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Once you’ve added a member to a particular board, you can then click on any of your cards and add a member to it.

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They will get a notification in Trello and possibly an email (depending on their settings).

An alternative to Trello is Kanbanchi.

It works in a very similar way, but it’s perhaps a bit simpler and can also be color coded.

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Just like in Trello, you can assign particular tasks to a specific person on your team. They will get a notification that they are expected to complete the task.

There’s nothing wrong with either, pick one that you like the feel of.

2. Streak CRM for Gmail: This tool is a CRM (customer relationship management) plugin for Gmail.

Obviously, CRM tools are different from content creation tools.

However, I feel that there are a few useful features of the tool that will help you create better content.

First of all, this is what it looks like:

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Streak is a simple, yet useful, panel in Gmail itself. You navigate it using the left side menu—the same one you use to navigate through your different email boxes.

The two main areas of the tool are sales and support dashboards.

It’s set up so that you can assign members of your team to specific contacts that you’ve entered in either of the main areas:

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There are two main areas where the tool could help you with content creation and promotion.

First, you can highlight any support questions that would make good content ideas. You could even assign someone to the task using the tool.

Secondly, you can use the tool to see where prospects are in your sales funnel.

When they reach different parts of the funnel, you should send them content that will improve your conversion rate. Content such as case studies usually works best.

3. Basecamp: Trello is a great project management tool for small to medium projects, but it doesn’t quite work when you have many projects, people, and parts of the business that need attention.

Basecamp is one of the leading all-in-one solutions.

First, you can add all members of your team to a project. That way, they can see every message and file and can interact in comments or the calendar:

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The calendar list is pretty much what you’d expect, and it’s very useful:

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Even though Trello also has due dates for tasks, it’s often hard to display them all at once.

On large projects, you’ll have too many notifications to keep up with. With Basecamp, you have the option of viewing the calendar, which gives you a bird’s-eye view of all the tasks in a project.

I won’t go into every single feature of Basecamp, but it has an impressive set of features.

You can have discussions, create to-do lists, and upload files as well.

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There’s a bit of a learning curve initially, but after that, it’ll become a very simple, yet effective tool for you to use.

There’s no reason why you can’t use it to manage your content creation.

4. MindMeister: When you’re trying to figure out your content plan, it’s often helpful to visualize how all of the pieces fit together.

A great way to do that is with a mind map.

This tool is one of many mind map tools but very simple to use.

You can click on any node and then press the “tab” button to create a child node.

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Notice the little minus signs at each child node. You can click these to hide or expand each section.

This is a great tool to use whether you’re planning out your overall content strategy or a really complex piece of content.

For example, if you created something like an advanced guide to SEO, you could create a node for each of the main sections and then create branches for each of the subheadings in those sections.

5. A web whiteboard: I’m sure you’ve had some sort of meeting before in your life. Although meetings are usually a waste of time, the one really useful tool they typically utilize is the whiteboard.

It allows you to collaborate with other people and easily combine images and text to get across complex points quickly.

Online collaboration, which is more and more common these days, means you can’t use a whiteboard any more.

Or does it?

This tool is an online whiteboard.

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You can do the same things here as you can on a normal whiteboard.

In fact, you can do even more because you can paste images on the board as well as write on it.

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You can add however many people to the board you need, and they can edit it as they see fit.

I think this could be a useful tool if you’re already on a call with other members of your team.

If you ever want to see examples of useful whiteboards, just check out any of Moz’s whiteboard Fridays.

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Say goodbye to endless copies of files (Content Creation)

Every business’ content creation process looks different.

It depends on your team and the way you like to work.

At some point, however, you will have at least a few people working on each piece of content.

You’ll have one or more authors as well as one or more editors to help fine-tune each piece of content.

If you still attach a new file every time you make a change to the content, I feel for you.

Doing that is confusing enough for a single article, but doing that for several on the go is near impossible.

You’ll waste a ton of time looking for particular files and end up making mistakes anyways.

Thankfully, it’s 2015, and there are many better alternatives. Here are some of the ones I’ve found most useful.

6. Google Docs: Many content creators are hesitant to give Google Docs a try because they used it a few times years ago and weren’t impressed.

But it’s come a long way since then.

While Microsoft Word might be better in a few ways, Google Docs holds its own.

It has all the essential formatting options you’re used to, but there’s one huge benefit…

Multiple people can view a document at one time.

They can make edits, they can comment, and you can even chat with them inside the window.

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When you create a document, you have a few different ways to share it. You can see these by clicking the “Share” button on the top right.

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Your first option is to simply invite people to the document using their email addresses. Using the drop-down menu, you can choose what permissions they get (read or edit):

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Or you can get a link to share. Again, you can set the permissions so that anyone you send the link to can either only read or edit as well.

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The only difference between the two is that if you share the file using the first method, those people can go into their Google Docs accounts and find the file again. Anyone with just the link will need to remember the link if they want to return to the file in the future.

The final thing I want to mention about Google Docs is that it isn’t just limited to writing.

You can share Google spreadsheets or slideshows in the same way.

7. Red Pen: This tool is specifically designed to help you edit as a team.

It’s primarily a tool for visual content, but there’s no reason why you couldn’t take a screenshot of written content if you wanted to edit that.

It works by you uploading an image to the tool.

Then, you can make editing notes on it by clicking somewhere on the image and typing your comment.

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The comments can be expanded or hidden by clicking them.

The most important feature, assuming that you’re working as a team, is that you can add multiple people to the project.

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Their names will be attached to any comments made on the image.

8. GoVisually: If you’re looking for a slightly more advanced editing tool for visual content, this may be the best option for you.

Again, you upload images into project folders within the tool. You can also add whomever you like to a project by sending them an email invite from the right sidebar of the tool:

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There are a few neat features you’ll find useful when it comes to collaborating on editing an image.

First, you can make comments on any part of the image. However, you start a comment thread when you do.

This means that other people in the group can reply to that comment until the issue is sorted out.

Instead of having a ton of unorganized comments, you have them all organized by the original comment.

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As you can see from the screenshot, you have a ton of annotation options. You can add shapes and use different colors.

Finally, there’s a useful Revisions feature of the tool. You can continue on the same project and create a new revision for it that is linked to the previous ones.

You can navigate between them using the revisions tab on the right sidebar. This avoids the problem of having too many comments on a single revision and having to keep track of what was done at what time.

9. SamePage: This tool is ideal when you have content that has a high degree of complexity.

And by that I mean that extensive research needs to be done and many people need to come together to create it.

SamePage, as the name gives away, allows you to keep all your project information on a single page:

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It has several project management features, like being able to create a visual project timeline.

You can upload files and access them using the left sidebar.

You can invite as many people to the group as you like. And anyone can comment on any page in the project.

This could be used as a tool to keep your overall content strategy on track. But it can also be used to create a new project for each piece of complex content.

If you know a piece of content is going to take months to assemble, you can create a timeline for all the different parts:

  • data collection
  • data analysis
  • other research
  • critiquing research
  • content creation
  • editing
  • publishing

That’s overkill for many posts, but if you’re creating something like an advanced guide, it could be really useful for staying on track.

How to ensure you’re always on the same page (Communication)

One of the most challenging aspects of working in any team environment is communication.

Good, open lines of communication allow you to produce better content (or results in general) and avoid last minute emergencies.

You don’t want to find out the day before a post goes live that the writer has had a problem. Especially if it’s an issue that you could have fixed as soon as you heard about it.

I bet you understand that communication is important.

However, it’s possible that you’re not using the best tools for the job.

I know that many marketers, writers, and business owners only use email to communicate.

That can work well if you have a small team. But if you’re collaborating on content with multiple team members, email gets messy quickly.

You’ll lose track of past messages, occasionally forget to include someone in an email chain, and then have a huge pile of emails sitting in your inbox that you can’t get rid of.

It’s not ideal.

Hopefully, one or more of the tools in this section will meet your needs.

10. Slack: This tool was launched by the co-founder of the massive photo-sharing site Flickr.

To say that it’s exploded in its growth is an understatement.

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If you haven’t heard of it until now, you’ll start hearing about it increasingly more in the future.

It’s a tool designed to improve group communication and collaboration.

Just like most other messaging tools, it works both in a browser and as an app on any mobile device.

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When you create a group, you can create different hashtags (e.g., #research for a chat about content research) to represent different conversations.

It has a beautiful layout, and members will get notifications beside each conversation when new messages appear.

You can also attach and comment on files.

Once you’ve set up a project, you can create a channel, then right-click it and invite people to join:

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These are private chats, so no one will be able to see them unless you give them permission.

This kind of a chat tool is best when you need to consistently be in contact with your team multiple times a week.

It’s especially useful if you need to have group conversations where everyone needs to be able to contribute.

11. Skype: No, Skype is not exactly new or unpopular, but it’s always a good option that should be considered.

Slack is a tool best used by groups that need to communicate with each other.

But what about situations where you’re working with a bunch of employees or freelancers on a one-on-one basis?

That’s when a tool like Skype is a great option.

You can add as many contacts as you need, and the best part is that most people already have Skype accounts and know how it works.

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On top of that, you can also create group chats when needed; I just find them not to be quite as organized and user-friendly as a tool like Slack makes them.

The big feature of Skype is that you can quickly jump on a call (or video call) with any of your contacts.

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Some topics are too complex to talk about efficiently in an email. It’s often easier to jump on a call for 5 minutes and sort things out instead of spending hours sending emails back and forth.

12. Google Hangouts: An alternative to Skype is Google Hangouts. It has the added benefit of working in a web browser.

In many ways, it’s similar to Skype, but there are a few important differences, which may make it better for your content creation team.

First, the group video calls are better. The connection is usually solid, and you can click on anyone’s screen in the video (along the bottom) to make it bigger.

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In addition, it’s also very easy to get people on Google Hangouts even if they haven’t used it before.

Why? Because you can use people’s Gmail addresses to invite them, and most people will have those.

Just like with Skype, you always have the option to chat, whether in the browser or the mobile app:

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Overall, it’s developed into a really good communication tool, so if you’re a fan of Google products, give it a try.

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If there’s one specific situation where it excels, it’s running the group video chats. This is a perfect replacement to in-person meetings if you’d still like to hold them.

Never lose track of a file again (Sharing files and information tools)

The one final problem you might encounter when running team projects is file management.

Part of any good content creation process is improving the first draft.

No matter how good of a writer you are, the first draft will require further improvement.

So, you bring on an editor to help you out.

But as your team grows and you produce more and more content, it’ll be hard to keep things straight.

You end up with several revisions of files that are scattered all over the place.

The solution is to have one central storage location for content files that anyone on your team can access.

These tools can help you do that.

13. Dropbox: This tool was really the first to capitalize on the shift to cloud storage.

While everyone else was focused on storing backups on external hard drives (and even CDs), the team at Dropbox created a tool that allowed you to back up your files and access them anywhere.

And if you don’t have many, it’s free. If you do, it only costs a few dollars a month.

You can configure your Dropbox account to automatically sync with your PC.

So, when you change a file in any way, you just have to give it a second to sync with your web account. Then, anyone on your team with access to the file will see the updated version.

With this feature, you’ll no longer have “Content_v_5.6” and so on floating around and confusing everyone.

Which brings us to the second main feature: sharing.

You can either share individual files or whole folders.

The advantage of sharing a folder with your content creation team is that you only have to do it once, and then they have access to anything you put in that folder.

You can give them access either from your online Dropbox account or from your local computer.

Just right-click the folder, and choose “Share this folder”:

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If you’d rather do it online, navigate to the folder in your dashboard (or click the blue “New shared folder” button:

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Finally, you can click on any individual file as well, click “get link,” and get a link that you can share with anyone you wish.

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The only thing you really have to be careful about is editing a file at the same time. This will result in duplicate copies of the file.

It’s pretty easy to avoid though as the file will show a label telling you that it’s being used.

14. Google Drive: After the success of Dropbox, many companies launched their own cloud storage businesses.

Google Drive has become one of the industry leaders.

Since it’s a Google product, it has one advantage no one else can offer. It works automatically with your Google account, and you can share files with people based on their Google accounts.

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You share files just like in Dropbox.

Simply click the drop-down menu next to a folder on Google Drive, and click “Share”:

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In case you were wondering, you can also configure Google Drive to work on your local computer. You can set up a folder that looks like any other folder on your computer that automatically syncs with the files in your online account.

One final part of Google Drive that I should mention is that it integrates perfectly with Google Docs.

If you use Google Docs, this is the obvious file sharing and storage tool for you.

Google Docs will automatically save your files in your main Google Drive folder. You can drag them to a shared folder after if you want.

15. SharePoint: There’s one final main option that works well when you need to edit a lot of files as a team.

SharePoint is a Microsoft product and looks like it, which makes it easy for most people to get used to it quickly.

Like with the other options, you can upload any files you’d like here and organize them by folders:

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You can set SharePoint to lock a file while it’s being edited, which eliminates any duplication issues you might get with Dropbox.

In addition, there are sharing settings just like with the other options.

And while Hotmail may not be as popular as Gmail, many people still have an account that you can invite them with.

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To share a folder or file, you click the file, click the “Share” button in the top right, and then enter your recipients’ names or email addresses in the box.

You can give them different access rights (e.g., just reading or editing too).

Finally, you also have the option of sharing a file through a link:

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Overall, it’s a very similar option to either Dropbox or Google Drive.

Other than the particular case I went over with Google Drive, all these options are top quality and will work for most teams.

Go with whichever you like the most, but don’t stress over choosing one. They all have similar feature sets and are fully developed at this point.

Conclusion

You can create all your own content if you make it your top priority.

However, not everyone wants to do that.

So, when you get to the point of creating a ton of content, you’ll probably need help.

But if you use the same process you were using before, you’ll run into problems.

You need to have the right tools to effectively manage a content creation team. Otherwise, you’ll end up wasting time and money and be stressed all the time.

I’ve shown you 15 different tools that can help improve your collaboration process.

No one needs to use them all. However, you’ll probably want to choose at least one from each of the four categories.

At the same time, I know there are many other great collaboration tools out there. If you really like one that I didn’t mention, please share it below in a comment along with a brief description.

Comments

  1. Great post as usual.

    When will the next monthly update be posted on the 1-year challenge?

  2. Neil, I hate to say this but, your content on quicksprout has become bunch of crap these days. It’s not like before. Now I just feel that your producing this content because you have too. Before you were producing real quality content and at that time I felt you valuing me (users) but not anymore.

    Sad to see this. Anyways now whatever content you produce people are going to fall into your shit because you’ve earned it. Anyways, I’ll just probably unsubscribe and never visit your site again.

    Will miss old QuickSprout though!

    No Harsh Feelings. Just my thoughts.

    • I agree with Richard. Maybe not as brash, but I agree with the sentiment.

      I used to read every single blog post. But in the last 3-4 months I’ve probably scanned 3 posts. 🙁

      • Ben, Sorry you feel that way – – how do you feel I can provide more value? Shoot me an email at neil@neilpatel.com so we can discuss.

        • Chetan Kulkarni :

          Hey Neil,

          Keep up the great work…

          Even I used to read every post completely and every time. But now a days I skim through article, read thoroughly only if there is something new or important under some subheadings.

          Your writing format is very helpful to skim, you know it well. 😉

          Often people don’t realize that they have grownup, they were a beginner/rookie then and learnt something from every post in old days. Its difficult to get something new from every post once you are in the field for two years or more.

          I’m reading about digital marketing/SEO since many years and subscribed to many. I cant except new from every post.

          But still I would love to skim through every post of you, Brian and few others as there is a chance to learn something new. [You can check my CTR is nearer to 100% 😉 ]

          – Chetan Kulkarni

    • Hi Richard,

      I struggle seeing it as crap.

      Maybe provide some reasons not just fluff words such as “become bunch of crap these days”?

      Could you provide a post where you feel it wasn’t and it was and then give us some actual reasons?

      I’ve personally used his actionable steps with a ton of value.

      No hard feelings either, just enjoy data to back it.

      Thanks,

      Chris Pontine

      • Chris, thanks for the support. I have reached out to both of them as well. Looking for constructive feedback.

        I would also like to know which posts aren’t up to par so I can make them better.

        • Christopher Pontine :

          Hey Neil,

          No problemo:

          I just like seeing some strong evidence backing what they have issues with.

          Especially:

          When I use your posts as solid actionable steps with great results on my site.

          Thanks,

          Chris

    • Richard, no harsh feelings taken. What do you think is missing — I am always open to constructive criticism. A lot of people have been telling me the posts are too long, however, I feel the longer the better. You can’t provide value with short articles oftentimes.

      If you want to email me personally at neil@neilpatel.com to discuss how I can do a better job — would love to hear it.

      • I too agree with Ben and Richard. Unfortunately I feel the same. And I’ve heard that all the content you’re producing are not yours. Kristi Hens or someone else writes for you.

        Don’t know if its true, but back in 2014, 2013 and 2012 QuickSprout was awesome.

        The thing is, before you use to produce the content you liked, and those type of content was only available on your blog but now your content is somewhat mediocre (not in content quality but in perspective of readers) and these type of content is already out there.

      • Hey Neil

        Great article as usual.

        What do your metrics say?

        In your article published the other day on metrics you said “arguably, content consumption from your best readers (your email subscribers) is the most important metric for long term growth”.

        If these numbers don’t let you down, just ignore the haters.

        With regard to your posts being too long, perhaps adding some navigation options at the beginning of your posts might help your audience.

        Thanks!

        • Steve, I think that could be a good idea — I always take things into consideration. Let me see if that makes any difference.

          In terms of specific metrics — there are a ton to consider. I’d focus on Traffic and ROI.

  3. Christopher Pontine :

    Hey Neil,

    Great Post!!

    Good Docs is a great route to go. Never used it as this, but so overlooked.

    Thanks,

    Chris Pontine

    • Christopher,

      It really is. You should try it out and let me know what you think. Thanks for all the support!

      • Hey Neil,

        Actually gave it a whirl but took the steps you gave us on creating content upgrades.

        I added one to my site and really like it.

        In fact:

        It’s just nice to be able to follow for anyone building a website.

        Thanks,

        Chris Pontine

  4. I wasn’t convinced about Basecamp when I first started using it six months ago, and now it’s an essential part of content creation at my workplace. I don’t know how I ever kept projects straight before I used Basecamp.

    • Andi, It really is a great tool for managing your day to day.

      Let me know if you find any cool use cases or applications for it.

      Looking forward to hearing more from you.

  5. Hi Neil,
    It’s really hard to get everything on track at once. Still going to try trello and Google docs. Hopefully it will be helpful to me too

  6. I have to disagree with the guys complaining about content from Neil.

    Sometimes we have a tendency to forget the great tools available to us (especially freebees ) and Neil has a way of throwing them in your face as productive opportunities for your business.

    I just added “Streak” and it’s exactly what I’ve been looking for.

    Keep up the great work and Thanks!

    • Jim, thanks for the support. I really don’t mind the complains or criticism — it just makes me want to work that much harder.

      Let me know if you need any help along the way 🙂

    • Hey Jim,

      Totally agree too.

      I really feel for some the articles are too long.

      Super silly to say:

      But:

      Thats a good thing because not only does he talk abou them, he as well walks us through them.

      Thanks,

      Chris

  7. Swapan Chandra :

    Got a lots of new info regarding new tools. Very useful post to use as a guideline. I didn’t know the usage of some of them ( like MindMeister, GoVisually, SamePage, Slack). Thanks for precious share.

  8. Just wanted to reach out and say Thanks for the Great Tools!

    Our team has been looking for an online white board solutions for a while, A Web Whiteboard looks like it’ll work.

    Thank you for adding it to the list Neil!

    • Jim, glad to help.

      Web Whiteboards are great — I’ve seen a lot of explainer videos run that way as well.

      Let me know if you need anything else.

  9. Great post Neil. I use several of these. I came here hoping to find Shareist in the list. 🙂

    Alas, and please forgive the self-promotion…Shareist was designed specifically for creating and curating content as a team, and then publishing and sharing it, all from one place. It’s like Basecamp + Hootsuite/Buffer + CMS with publishing to blogs and email.

    There are many content teams using it to manage their entire content marketing workflow. I hope you’ll check it out.

    • Scott, looks like a useful tool. I’ll definitely have to check it out.

      I like the concept of curating as a team — it’s almost like buffer but for a number of other applications.

      Thanks !

  10. Thanks – Awesome resources, Neil.

    What about Evernote? How come this wasn’t mentioned, they have team features and it’s really strong – and free unless you start using a lot of data.

    Keep the goods coming!

    • Chapman, glad you liked them.

      I have written about evernote countless times before — So I didn’t really mention it here.

      Thanks for the share.

  11. Have you heard of Submittable? Great tool for team management/review of UGC. http://www.submittable.com/

  12. Hi Neil,

    I think you can add an awesome tool I found recently called airstory http://www.airstory.co/ by Joanna Wiebe of copyhackers fame.

    I was just now talking to my content writer that I want her to have access to my board so that she can see my content outline and all the cards that I have saved for each title & subtitle.

    And then she can take it there.

    As of today the app is free.

    I LOVE it and I think it makes sense how it has been though tout ….buy a copywriter.

    I also will have to restart using Trello. I used to use it long time back but have stopped.

    Thanks

    • Alfred, sounds like a very useful tool — I’ll check it out. I love the sound of free!

      Let me know what you think of Trello. Would love to hear more 🙂

  13. Great info Neil, really appreciate it. We were just going over the different options our teams can use to stay in touch so I can cut back on all of my traveling.

    Thanks again as I will be using some of these!

    Dean

  14. I too disagree with the guys complaining about content from Neil, but then I’m a newbie to this. I guess there is no one way to keep everyone happy. Thank you for the time and energy you devote to creating these posts. I admire the way you respond to rudeness too!

  15. Trello and Asana is what I use. I find nothing special with Slack to be honest. It’s more for large organizations. But Trello helps me plan my content and then I have iA writer to write it.

  16. For someone like me – who still has A LOT to learn – I personally find these posts really helpful. Trying to progress from one level to the next is tough, especially when you don’t have much of an online background. So to hear more about useful tools that can help you to get organised in order to reach your goals, we’ll I’m always happy to learn and grow. Thanks Neil!

    • Adam, thanks for all the support and I am glad to help. If there is anything else I can do please let me know.

      Looking forward to hearing much more from you.

  17. Neil You are again with really good stuff. Real good tools to work in organization. I liked mindmeister.com which i think everyone as it is free & having the UI design much more better than other one.
    Thnaks for Sharing such a awesome content.

  18. Another great post Neil. Your infographics are very impactful.
    I enjoyed your post.

  19. Hi Neil Sir

    Please provide some referral resources so that i can rank my local service site. While searching lot of things i found your blog it was nice and there are good articles that i focus apart is there any more link building tips apart from old seo techniques

    thanks
    ramesh

  20. Neil,

    I don’t know or heard about the 60% of the above you mentioned. Thanks for it.

    I and my time using the slack, trello, docs and email as of now. Will try the rest of them.

    Appreicate your blog posts.

    Thanks
    Suresh

  21. Neil, you gave insight into so many apps and productivity tools I wasn’t aware of.

    My website is heavily supported by other people (multi-author blog), which makes this post very valuable (and more specifically, the Red Pen editing tool you mentioned). Thank you so much.

    Cheers!
    Elvis

    • Elvis, glad to help. If there is anything else I can do to help I’d love to hear it.

      Keep me posted on progress as well!

  22. Thank you Neil for another great post.

    I just discovered many tools in this article which I never heard and use.

  23. It is indeed useful. Neil, I am going to start content marketing for my business but I am confused about the niche of my business. What type of content will be good to get relevant users? can you please help me. we are into web & mobile app development business.

    • Margesh, that’s the hardest part that you must figure out. Do some advanced surveying to figure out who your typical buyer persona is. That’s the tricky part 😉

  24. Unfortunatelly, I must also agree that the quality of posts have dropped.

    To be concrete, in this article there’s a step by step explanation of how to use Google docs and Dropbox.

    I believe that anyone who’s working in internet marketing knows about those two and their UX is kinda simple and self explanatory.

    Why should internet marketing star write tutorials for using those tools? 🙂

    More advanced articles would be great. For now, I favor neilpatel.com blog over Quicksprout

    • Vladimir, sorry you feel that way. I have done some advanced surveying and write articles based off that — but your feedback is valuable and I will consider what you said for future articles.

      Thanks for all the support!

  25. Great article as always. I’ve worked online for a number of years and worked with offshore resources for over 10 years, 1 thing I’ve learnt as a project manager is people, processes and tools really are important. Communication with staff and clients is super important. We have recently moved to activecollab to better help with managing and communication. Utilise skype, Dropbox and Google apps every day. We have a daily standups covering off what occurred yesterday and what is to occur today and are there and road blocks that I need to sort out.
    On top of this we use sugarcrm community to track leads.
    One problem I’m currently facing is the time it takes to generate proposals – I’m sure with time I’ll stream line this.
    Cheers

    • David, sounds like you are figuring things out along the way — it’s a common issue for many startups and businesses in their early days.

      With a lot more work, and as you mentioned – strategizing, you’ll find the results will follow. Let me know if you need any other help along the way. Looking forward to hearing much more from you.

  26. Wow got my comment deleted, don’t know why, but I’m reposting below.

    Hi Neil,

    Thanks for all you do, and another informative blog post.
    For team communication/projects we had fun using trello but have now settled down with using glip. We used dropbox in our quest to strive for paperless office best practice for years, but we’ve now switched to using OneDrive. Wishing you and your readers an awesome thanksgiving week. I’m grateful for all you do. Kind regards

    • Eddie, not sure what happened. Did you use the same username? Often times comments go into spam. Regardless, glad you reposted.

      Sounds like as a company you have evolved to fit the times — it’s always great to find new tools and their applications on your site.

      Thanks for all the support and please let me know if you need help with anything in the future 🙂

  27. Hi Neil,
    great post. Personally, I love Trello.

    Keep on going.

  28. Hello Neil,

    Great Job…

    Creating content isn’t always a walk in the park. (In fact, it can sometimes feel more like a sprint in a swamp.)

    I also want to share some tools and resources for better content creation with links to ease efforts while building online presence.

    >> http://candentseo.com/free-resources/

    Thanks Again, Neil for your support…

    • Prakash, it can be tough but the results are rewarding when you get things right. If you need help with anything else along the way please don’t hesitate to ask 🙂

  29. @Neil
    Good Content is always helpful for very Blog site. you have suggest good ideas how to write quality content and you explained very useful tools. thanks for sharing. Please also advise how to get more traffic I have my new log site http://www.badikhabar.com please advise some to get good amount traffic on my site?

    • Deepa, it looks good at first glance. I would make your content more in-depth though and focus on getting some quality images up on the site as well.

  30. one of the most awesome posts out there!

    I’ve read a lot about increasing traffic to my blog but this was the best I could find. Thanks for sharing Neil

  31. Elena Tolmacheva :

    Hi Neil,

    Interesting you mentioned both Kanbanchi and Google Drive, but haven’t pointed to joint power of these two tools. One of significant advantages which benefits fellow content creators is integration of Kanbanchi with Google Drive and Google Docs – it gives an opportunity to create content in Google Docs, store and manage files in Google Drive, at the same time visually representing them and whole content creation workflow on Kanbanchi dashboards (with all teammates being able to collaborate).
    That’s really handy and saves so much time and effort!

    Anyway, good job with this list! Very timely. Thanks for sharing 🙂

  32. Hi Neil Sir,

    you always post nice articles

  33. Do you mind sharing your strategy for creating content ideas for specific niche site. Like in my case I want to generate content ideas on computer security and antivirus topics what way should I follow to get that.

    Thanks in advance.
    Barry

    • Barry, just find similar articles on the topic and see what they are doing and who they are linking to — that’s always helpful.

  34. Great and helpful article! How about ClickMeeting instead of Skype or Hangout?

  35. You always post great articles Neil. Thanks for another awesome post.

  36. Hello Neil,

    Great article once again. A very comprehensive list of tool indeed. Many of which I use on a daily basis like skype, google docs and dropbox.

    Trello and MindMeister on the other hand look very useful and after reading this I can’t wait to try them out.

    Thanks for sharing

    • Khalid, sounds like you are on the right track. Let me know how it goes once you try out the other tools — looking forward to hearing much more from you.

  37. Nice and very educative post. I think some of the tools you mentioned in this post are quiet very instrumental for effective content marketing.

  38. Really Impressive stuff , I peronally Use Google Hangouts to chat with my friends and business partners . Now , its time to make it more proffessional after reading this article..
    Thanks Niel !

  39. Great post

    SharePoint can be used for far more than simple file sharing, if it is set up an Intranet… In fact if you have the right developers then you can use it as a complete work hub… need really good developers though or a 3rd Party app that helps.

  40. Thank you for this, especially redpen. My team and I mostly used some of the apps mentioned on this post, but I am always in search of something better for project management with invoicing. Would you have anything in mind?

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